Privacy Statement

Your privacy is important

This statement outlines the St Paul's Grammar Schools' policy on how the St Paul's Grammar School uses and manages personal information provided to or collected by it. The St Paul's Grammar School is bound by the National Privacy Principles contained in the Commonwealth Privacy Act. The St Paul's Grammar School may, from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to St Paul's Grammar Schools' operations and practices and to make sure it remains appropriate to the changing St Paul's Grammar School environment.

What kind of personal information does the St Paul's Grammar School collect and how does the St Paul's Grammar School collect it?

The type of information the St Paul's Grammar School collects and holds includes (but is not limited to) personal information, including sensitive information, about: students and parents and/or guardians before, during and after the course of a student's enrolment at the St Paul's Grammar School; job applicants, staff members, volunteers and contractors; and other people who come into contact with the St Paul's Grammar School.

Personal information you provide:
The St Paul's Grammar School will generally collect personal information held about an individual by way of forms filled out by parents or students, face-to-face meetings and telephone calls. On occasions people other than parents and students provide personal information.

Personal information provided by other people:
In some circumstances the St Paul's Grammar School may be provided with personal information about an individual from a third party, for example a report provided by a professional or a reference from another St Paul's Grammar School.

Exception in relation to employee records:
Under the Privacy Act the National Privacy Principles do not apply to an employee record. As a result, this Privacy Policy does not apply to the St Paul's Grammar School's treatment of an employee record, where the treatment is directly related to a current or former employment relationship between the St Paul's Grammar School and employee.

How will the St Paul's Grammar School use the personal information you provide?

The St Paul's Grammar School will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected, or to which you have consented.

To whom may the St Paul's Grammar School disclose personal information?

The St Paul's Grammar School may disclose personal information, including sensitive information, held about an individual to: another St Paul's Grammar School; government departments; medical practitioners; people providing services to the St Paul's Grammar School, including specialist visiting teachers and sports coaches; recipients of St Paul's Grammar School publications, like newsletters and magazines; Parents; and anyone you authorise the St Paul's Grammar School to disclose information to.

How does the St Paul's Grammar School treat sensitive information?

In referring to 'sensitive information', the St Paul's Grammar School means: information relating to a person's racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences or criminal record, that is also personal information; and health information about an individual. Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.

Management and security of personal information

The St Paul's Grammar School's staff are required to respect the confidentiality of students' and Parents' personal information and the privacy of individuals. The St Paul's Grammar School has in place steps to protect the personal information the St Paul's Grammar School holds from misuse, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and pass worded access rights to computerised records.

Updating personal information

The St Paul's Grammar School endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. A person may seek to update their personal information held by the St Paul's Grammar School at any time. The National Privacy Principles require the St Paul's Grammar School not to store personal information longer than necessary.

You have the right to check what personal information the St Paul's Grammar School holds about you

Under the Commonwealth Privacy Act, an individual has the right to obtain access to any personal information which the St Paul's Grammar School holds about them and to advise the St Paul's Grammar School of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Students will generally have access to their personal information through their Parents, but older students may seek access themselves. To make a request to access any information the St Paul's Grammar School holds about you or your child, please contact the St Paul's Grammar School in writing. The St Paul's Grammar School may require you to verify your identity and specify what information you require. The St Paul's Grammar School may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the St Paul's Grammar School will advise the likely cost in advance.

Consent and rights of access to the personal information of students

The St Paul's Grammar School respects every Parent's right to make decisions concerning their child's education. Generally, the St Paul's Grammar School will refer any requests for consent and notices in relation to the personal information of a student to the student's Parents. The St Paul's Grammar School will treat consent given by Parents as consent given on behalf of the student, and notice to Parents will act as notice given to the student. Parents may seek access to personal information held by the St Paul's Grammar School about them or their child by contacting the St Paul's Grammar School. However, there will be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the St Paul's Grammar School's duty of care to the student. The St Paul's Grammar School may, at its discretion, on the request of a student grant that student access to information held by the St Paul's Grammar School about them, or allow a student to give or withhold consent to the use of their personal information, independently of their Parents. This would normally be done only when the maturity of the student and/or the student's personal circumstances so warranted.